Technical Officer Social Welfare, Women, Labour & Migrant Workers (SWWLMW) Division

    Apply by: September 30, 2014
    Organization: ASEAN

    Currently,  the  ASEAN  Secretariat  is  looking  for  a  suitable  candidate  to  fill  the  vacancy  of Technical  Officer  who  will  work  under  the  Social  Welfare,  Women,  Labour  &  Migrant Workers Division, which is under the  ASEAN Socio-Cultural Community Department.

    The ASEAN Secretariat is the nerve centre of ASEAN which is a regional inter-governmental organisation founded in 1967 to promote peace and stability, sustained economic growth,
    shared-prosperity and social progress. It comprises the ten countries of Southeast Asia.

    The entry into force of the ASEAN Charter on 15 December 2008 has provided new impetus to ASEAN’s integration efforts by establishing a legal  framework  and  an  institutional  setup required  to  achieve  the  ASEAN  Community  by  2015.  This  includes  the  newly  approved organisational structure of the ASEAN Secretariat that is aligned to the requirements of the Charter  and  the  three  Blueprints  of  the  ASEAN  Political-Security  Community  (APSC),  the ASEAN Economic Community (AEC), and the ASEAN Socio-Cultural Community (ASCC). The ASEAN Secretariat is therefore well positioned to provide the necessary functions required to  effectively  support  the  community-building  process  under  the  Charter  and  the Blueprints.

    Currently,  the  ASEAN  Secretariat  is  looking  for  a  suitable  candidate  to  fill  the  vacancy  of Technical  Officer  who  will  work  under  the  Social  Welfare,  Women,  Labour  &  Migrant Workers Division, which is under the  ASEAN Socio-Cultural Community Department. This Division  is  responsible  to  manage  ASEAN  cooperation  in  labor  and  migrant  workers, women’s  advancement  and  gender  quality,  social  welfare  and  development,  rural development  and  poverty  eradication,  and  civil  service  matters. The  Technical  Officer will support the Division’s work in facilitating ASEAN cooperation on labour sector.

    Duties and Responsibilities:
    The duties will cover, but not limited to, the following:

    1. Provide  administrative  support  for  project  development  and  implementation  in support of the ASCC, particularly on labour sector:

    • Assist    in liaising  with the project consultants    or  implementing    agency for project coordination and  implementation.
    • Support  and  assist  with  the  update  and  monitoring  of  the  development  and finalisation  of the  strategic  plans/  programmes/proposals.

    2.   Assist in disbursing and reporting of project funds:

    • Assist in the process of receiving and disbursing funds within a dedicated trust.
    • Assist with the reporting on disbursement of funds.
    • Liaise with the Finance and Budget Division.
    • Assist with monitoring the status of project funds from donors according to planned/ estimated costing of activities, and the status of the Project Financial Report.

    3.  Provide  technical  and  administrative  assistance  to  the  relevant  ASEAN  bodies  of  the ASEAN Social Cultural Community (A SCC) with respect to meetings:

    • Support in contributing to the ASEAN Bodies with respect to their Meetings by ensuring the development and production of documentation and written materials related to the Meeting, such  as Agenda, Information Papers, Concept Papers, and other communication materials.
    • Compile and/or provide (filing) the relevant document such as briefing notes, talking points and presentations for the meetings.
    • Assist with the drafting of meeting and/or mission reports.
    • Assist with the coordination of follow-up actions and decisions with relevant internal and external parties.

    4.  Assist in facilitating requests from the ASEAN Member States, Dialogue Partners and International Organizations as required:

    • Assist in providing timely and prompt update and responses to queries from Member States and external sources with respect to ASEAN Cooperation in Social Development, with regard to areas under purview.
    • Support in the preparation  and submission to relevant Divisions within the ASEAN Secretariat the up-to-date information on the ASEAN Cooperation in Social Development, with regard to areas under purview, with the Head of the Division informed of the essential developments.
    • Assist in the preparation of information, materials and publications for public dissemination through the ASEAN Website and other means in consultation with Public Outreach and Civil Society Division and other relevant ASEAN Secretariat Directorates and Divisions to raise higher profile of the ASEAN Cooperation in Social and Human Development, in realising the ASEAN SocioCultural Community (ASCC).
    • Maintain and update database of Focal Points and Projects.

    Qualifications and Experience:

    • Bachelor  degree  in  Social  Sciences,  Economics  or  an  appropriate  related  field  ordiscipline  with a  minimum  five  (5) years  of  relevant  work experience  in technical role. Candidates  with  Advanced  degree  in  any  of  the  above  disciplines  with  three  (3)  years relevant work experience is preferred.
    • Demonstrated  knowledge  and  policy,  research  and  technical  skills  in  the  relevant  area and ability to acquire them.
    • Demonstrated ability to develop, implement, monitor and review policy and procedures.
    • Demonstrated ability to plan and organise tasks and work flows, with proven ability  for accuracy under pressure and adherence to deadlines.
    • Demonstrated  ability  to  develop  and  maintain  sound  working  relationships  with stakeholders.
    • Demonstrated commitment to collaborative work practices.
    • Proven skills in problem solving in a  complex organisational environment  and in work planning.
    • Sound  oral  and  written  communication  skills  and  strong  interpersonal  skills,  including experience in cross-cultural environment and international settings.
    • Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
    • Sound command of English, written and spoken.

    Remuneration and Benefits:
    Successful candidate will be offered an attractive remuneration package including monthly transportation  allowance,  outpatient  medical  reimbursement,  hospitalisation  insurance,
    and  annual  bonus  of  a  month’s  basic  salary.  Subject  to  good  performance  during  the probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month probationary period. Selected candidate is expected to start on  1  November 2014.

    How to apply:
    Send  your  application  to  [email protected]  highlighting  your  suitability  and  potential contribution to the position together with a detailed CV, including a recent passport-sized
    photograph  and  certified  true  copies  of  educational  certificates  obtained,  and  completed Employment Application Form, which can be downloaded at

    Please  indicate  on  the  subject  heading:  Application  for  Technical  Officer  of  SocialWelfare, Women, Labour & Migrant Workers Division.

    Application papers should reach the ASEAN Secretariat by 30 September 2014.

    The Selection Committee’s decision is final and only short-listed candidates will be notified.

    Incomplete applications will not be considered.